e-mail PO to Vendor

[zm]

Hi
Is there MM functionality to e-mail PO's to vendors?
thanks

[sebastian.perel]

Yes, I have configured that with the help of this forum, please, made a search and you will find all the information that you need.

Best wishes,

[arif_mm1]

Hello,

You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:

1. You must maintain an e-mail address in the address in the vendor master.

2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!

3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

For more details, check out the OSS note :191470

Hope this will help.

[KSRM]

Hi Arif,
You can change vendor email address on PO.
ME21N or ME22N > Header > Address > Address Detail > Enter email on email field

Sree Kuppili

[arksap]

The process was explained very nicely!

Thanks arif_mm1 !

[MistralLara]

hello all

I have check all the steps and it looks like correct.

But i have an error:

Object 4500080563
Output type: Purchase order
Processing log for program SAPFM06P routine ENTRY_NEU
Parameter DEVICE= is invalid
Error in OPEN_FORM for document 4500080563

I cannot identify where DEVICE is included,


Cheers

[celloguy]

Hi,

I am trying this out for the first time and am stuck at line 3 from note number 191470. The SPRO path given is SPRO->IMG->SAP Web Application Server->Basic Services ...etc. But I can't seem to find 'SAP Web Application Server' under IMG in my installation. I'm using 4.6C. Is there a hot pack I need to install before I can see that option in SPRO?

It seems from all the replies to this thread that everyone can see that option so I'm baffled as to why it is not there in my installation of R/3.

Regards,

dennis lee

[Guest]

hi,

I want to know how to ensure that the email has been sent to the vendor...how do we track the email which gets bounced..

Cheers,

V Shankar

[KSRM]

User who created PO will receive "Undeliverable:-----------" message from your email system or server.

Sree Kuppili

[Guest]

HI Guys,
I am also n't anlbe to find the same thing in the IMG .I am in ECC5.
SPRO->IMG->SAP Web Application Server->Basic Services ...etc. But I can't seem to find 'SAP Web Application Serve.

Please help me.

Regards
Jayant

[mmp1]

How to get copy of PO in email of sender?

[MMuserPOT]

Hi,

If you r in 4.6, then path is
Implementation Guide for R/3 Customizing (IMG)>Basis Components>Basis Services>Message Control>Determine Communication Strategy.
If you r not able to find the path then you can use the find option to search & put "Basis Services" as search criteria.

Regards,

[Guest]

2 The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

i could not do this setting where should i give my id
are some more configration r to be done i am getting the error

No or faulty e-mail address

Thankx and regards
umakant

[b_umakant]

2 The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

i could not do this setting where should i give my id
are some more configration r to be done i am getting the error

No or faulty e-mail address

[Hansenh]

Does anyone know how to send the PO to more than one email address? It doesn't help entering a new address in "other email address on the vendor master.

Thanks in advance
HansenH