Entry of hours with constantly changing hourly rate

[steve2]

Is it possilbe to enter hours (via CATS or activity type entry) if the hourly rate is not constant, but it is changing all the time depending on the performance of the employee?

[Coweater]

Yes - If you allow the hourly rate to be entered in CATS entries.

Yes - If you allow payscale information to be entered against the CATS entries.

Yes - if your sending the CATS entry to HR to be evaluated in Time Evaluation for example where, depending on criteria of the day, time of work you generate different wage types linked to different.

Just some of the exmaples

[Count]

Yes - If you allow the hourly rate to be entered in CATS entries.

Yes - If you allow payscale information to be entered against the CATS entries.

Yes - if your sending the CATS entry to HR to be evaluated in Time Evaluation for example where, depending on criteria of the day, time of work you generate different wage types linked to different.

Just some of the exmaples

whilst i agree with coweater I cannot help point out that each of those 'yes' come with a lot of pre-requisite-conditions or baggage, ahem... might be a good idea to consider this aspect as well,
cheers

[steve2]

Thank you.

so it is possible to enter the hourly rate in CATS. Where is this configured? And it's possible to use HR CATS without other HR components like Payroll, right? Basically we would need very limited HR - just to enter the hourly expenses and pass them through FI. I was thinking to use activity types (KB21) but for them we need to define predefined rate which is not possible in our case.

[xau]

Answers to date have been on how to determine hourly rate in HR/payroll. Your latest reply indicates you're not using HR/Payroll and instead want activity cost the hours to FI/CO/PS?
If so enable the PRICE column in the timesheet this overrides the CC/Activity rate. CA500 notes below FYI

Hopethathelps
james

 If you require special activity prices for individual employees on particular days, you can enter these special prices in the time sheet.
 In the time sheet, you can assign a special activity price to an activity type according to your requirements. The activity type is assigned to a new activity price for this particular case.
 If you want to use this option, the Activity type, Price, and Currency fields must be shown on the time sheet.
 The new activity price is transferred in the form of a delta posting difference.
 This results in variances between the evaluation based on the new activity price and the evaluation based on the plan activity price in CO. These variances are output in CO.

 If you want to change the activity price calculation based on your own criteria, you can use the SAP enhancement CATS0002.
 The process for calculating the activity price using SAP enhancement CATS0002 is similar to that for the previous variant. However, instead of entering the activity price directly in the time sheet, the price is calculated using an SAP enhancement. This enables you to set up your own method for calculating the actual activity price you want to be used, as a background job.
 This results in variances between the evaluation based on the new activity price and the evaluation based on the plan activity price in CO. These variances are output in CO.

[steve2]

Thank you - that's exactly what I want to do - without Payroll to use activity types for transfer to PS/FI/CO.
But I am having problem activating the PRICE column in the time sheet. I clicked on the "Table settings" button on the top right side of the time sheet and I went to "Administrator" where I removed the tick from the "Invisible" column of the Price field (CATSD-PRICE). But the field does not appear and when I save a variant and go out and in again the tick in the invisible column is back on. Is there some customizing transaction to enable the Price field?

[xau]

Yes - follow steps in IMG & enable as a required field in data entry section (influencing foe your CATS profile)
You prob should get yourself on SAP course CA500 - covers all this in a structured way - to be honest your question indicates you now know just enough to be dangerous

Cheers
james

[steve2]

Thank you, I enabled the Price field.
But what if the price has to be different for the different days? It is set on week's level in the time sheet.

[xau]

Same as if you need to send different days/hours to different WBS/activity types/etc - just enter on sep lines!!

[steve2]

Thanks again. And I am sorry if I look ignorant (indeed I am in that area, I am FI consultant but now I have to do this), but I have one more question:

When I enabled the price field, it asked me also to enable the currency field. But when I enter both price and currency in the time sheet I am getting error: Currency not permitted with attendance or absence
Message no. LR269

or

Currency not permitted for activity allocation or statistical key figure
Message no. LR266

depending on whether I am entering cost center or nor.

Do you know what I am missing?

[xau]

Don't have a system to hand & last used price over 5 years ago - we set price using exit so didn't have displayed in final version but are sure we had price as entry field in testing. I think there's a couple of currency fields - have you got the right one?

[steve2]

Thank you very much, Xau.

It worked with transactional currency. I was able to post the time, approve and transfer to CO where it took the new price.

But I also have one general question regarding CATS. Isn't it supposed also the time sheet to be transfered to FI? In CATA there is no option FI, and in CAT7 I generated only CO document. But how to post the expense to FI?

[xau]

CO can post to cost centre, WBS etc - don't understand what it is you think is missing?

[steve2]

I thought that after approving the time sheet it should also generate FI document - posting to General ledger expense account and payable to employees.

[xau]

Nope - CAT2 has an icon on the toolbar to connect to trip(expenses mgmt) which does the reimbursement to employees (vendor mini master created by STD prog)
Alt post non tax wagetypes to payroll and run a payrun (option dbl post w HRK posting to customer accounts for wagetype)