Close Purchase Order with Remaining Funds

[chet.trivedi]

Hi Sap Gurus,

We are currently closing POs (to remove the commitments) by reducing the total amount on the PO to reflect what was received in order to remove any budget commitments. Is there a better way?

For example: We have a Service/limit PO for 100,000 that is against a budget. We have received $80K on that PO and will not need to keep the remaining $20K open and committed to the budget. Normally we would reduce the $100K to $80K and flag the final invoice indicator.

Is there any way to achieve this without having to reduce the $ or quantity commitment on the PO? Like checking an indicator on the PO HDR/or PO line item level to indicate the PO is delivered?

thanks in advance

[Ha Tran]

Hi,

By flagging the ''delivery completion'' indicator checkbox in the PO, the outstanding commitment will become ZERO. However, mind you that this doesn't not prevent you from making further GR and/or SES. If you wish to avoid such posting, you should either block your PO line item or simply set the ''Latest GR date'' into yesterday's date.

Cheers,
HT