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Historical Certificate of Analysis (QC20 vs QC31)

Logistics QM

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Historical Certificate of Analysis (QC20 vs QC31)

Postby jorgeho » Mon Jul 22, 2013 2:04 pm

Hi Experts,

Here in my client there is a requirement to retrieve the Quality Certificate issued in the past (eg, Certificates of 1 to 2 years ago) to be
sent to the Customer (sometimes they ask historical Certificates) with the exact data (of all fields) sent at the time of the delivery billing.

The form (Smartforms) was developed with copy of the standard form (QM_QCERT_01) using client's format, that is, there are some fields of the form which
data will be searched from the following Master Data:

- Certificate Profile (From Long Text: Note Texts and Observation texts);
- Inspection Plan (Inspection Method, Upper and Lower Limit);
- Material Master
- etc (ie, there are some other data that will come from inspection lot)

The data above will frequently be changed by user (in the respective Master Data described above - ie, Note texts, upper and Lower Limits) and
therefore the Certificate when printed or sent via transaction QC20 (as it was copy from standard form) will come with the actual data, not historical data.

So, QC31 using SAP Archivelink seems to be the exact solution for the requirement and it is needed to have a content repository to store the archived documents.

Client´s Customers ask a second copy frequently and this can happen in 1 month, 1 year, 2 years after the actual delivery time, and this has been a risk discussed during the implementation project.

I would like to ask for whick transaction is recomended in this case (QC20 or QC31) or even if there is
another alternative other than those two transactions.

Can you please share your experiences / recommendation?

Thanks in advance!

Best Regards,

Jorge.
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Re: Historical Certificate of Analysis (QC20 vs QC31)

Postby Craig » Mon Jul 22, 2013 9:27 pm

Typically the COA is issued via n output message from the delivery. At that time you set the output up so that the COA is immediately archived. You can then reprint it at anytime via the delivery number. This is all pretty standard SAP. Archiving at the time of producing the COA is the only way to ensure you can provide an exact duplicate of what the customer got in the past.

Craig
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Re: Historical Certificate of Analysis (QC20 vs QC31)

Postby jorgeho » Wed Jul 31, 2013 10:44 pm

Thanks Craig! It was very helpful! :)
jorgeho
 
Posts: 6
Joined: Tue Apr 24, 2012 3:38 pm


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